Education and Professional Development

Education and Professional Development Sessions

The deadline to apply has passed. Please click here to view the Preliminary Program which lists the Education and Professional Development sessions being presented on each day.

ASCB members, committees, and outside organizations are invited to submit applications for sessions that focus on topics related to the scientific enterprise such as education, career development, international relations, science policy, communications, and/or diversity in the scientific workforce. A Task Force will review applications on the basis of relevance, intended audience, and audience engagement. Committees offering programs supported by external grant funding will also need to submit an application.

Note: Unless you are using existing grant funding, the Society does not pay any additional expenses such as speaker travel, registration, or other expenses. Anyone attending a session in any capacity (including invited speakers and organizers) must be paid registrants of the 2019 ASCB|EMBO Meeting. If speakers/organizers work at primarily undergraduate institutions (PUIs) or minority-serving institutions (MSIs), or work for a non-research organization/institution, we may make exceptions on a case-by-case basis to provide complimentary one-day meeting registration.

Application Requirements Selection Criteria Organizational and Financial Guidelines

Application Requirements

The application form is due by May 15 and requests the following information:

Applicant and Co-Organizer(s), if applicable, contact information.
Proposed session details, including:
- Proposed Session Title
- Proposed Session Description (including suggested speakers, keeping diversity in mind, and descriptions of any interactive components of your session)
- Proposed Speakers & Alternates (do not formally invite speakers until your session is accepted)
- Proposed Attendee Learning Outcomes (at least two)
- Description of Target Audience(s)
- AV needs, if any
- Proposed Length of Session: Select 50 minutes or 90 minutes. Please note this is only a request and accepted sessions might be scheduled into shorter time slots. Sessions outside of the exhibit hall, in a session room, that require Round Table seating on Sunday, Monday, or Tuesday are limited to 50 minutes and will be held from 11:00 am to 11:50 am
- Theater-style or round table seating
- Number of Attendees Expected
- Audiovisual Needs
- Whether you will be presenting slides and whether this is a panel discussion
- Indication of existing grant funding, if available and applicable
Affirmations. You will be asked to check the boxes agreeing to the following:
- You understand that all programming will be scheduled by the ASCB and no day/time change requests will be considered.
- You have read and agree to the terms as outlined in the Financial and Organizational Guidelines. You also understand that this is a competitive process and not all applications will be approved. You understand that the review committee may ask you to merge your session with another applicant or slightly alter the topic.
- Although you may have contacted potential speakers regarding their availability/interest you have not formally invited any of your speakers. If your application is accepted, you understand you will have 6 weeks to invite speakers and submit a complete session (including title, speakers and affiliations, and description for the program).

Selection Criteria

The Task Force will review applications and rank them based on the following criteria:

Clear outcomes that align with the ASCB’s and EMBO’s mission and focus.
A proven need and limited ability to find similar sessions elsewhere (uniqueness and necessity).
Diversity of speakers and intended audience to include gender, geographic, and ethnic diversity.
Intended level of audience engagement.
Availability of existing external grant funding (if applicable)

The review task force has the authority to ask for collaboration among the submitters of similar session ideas.

Task Force Members:
Jamaine Davis, Meharry Medical College
Arshad Desai, Ludwig Institute for Cancer Research and University of California, San Diego
Natalie Lundsteen, The University of Texas Southwestern Medical Center
Yun Rose Li, University of Pennsylvania and Children’s Hospital of Philadelphia

Ex-Officio:
Erika Shugart, ASCB Executive Director
Thea Clarke, Director of Communications and Education
Ashley Sarris, Meetings Manager

Organizational and Financial Guidelines

Financial and Organizational Guidelines for Educational and Professional Development Programming at the 2019 ASCB|EMBO Meeting

ASCB/EMBO Responsibilities

The ASCB/EMBO will provide the following facilities and services and incur the expenses associated with them for approved sessions:

A room or space in the Convention Center.
The following room set up and audiovisual equipment:
1. Roundtables: Each section has 16-20 round tables for 160-200 people, and a lectern with microphone, if needed.
2. Session Room/Theater: Theater-style or round tables for the appropriate audience size. A screen and HD projector; lighted lectern; confidence monitor; timer; and microphones for the lectern and aisle. A projectionist will also be assigned to your session. Presenters will need to present from their own laptops as no computer will be provided. If you need a computer to be provided, please contact Alison Harris, ASCB Director of Meetings.
Announcements of the session on the 2019 ASCB|EMBO Meeting website and in the Mobile App and 2019 ASCB|EMBO Meeting Program.

Organizer Responsibilities

If your session is selected (notifications will be sent by end of June), prepare to have your description, outcomes, and list of confirmed speakers with affiliations ready for printing in the 2019 ASCB|EMBO Meeting Program by July 31, 2019.
Ensure your speakers are aware of these policies:
1. Unless you are using existing grant funding, the Society does not pay any additional expenses beyond what is listed above under “ASCB/EMBO Responsibilities” (such as speaker travel, registration, or other expenses).
2. Anyone attending a session in any capacity (including invited speakers and organizers) should be paid registrants of the 2019 ASCB|EMBO Meeting. There will be no admission to any session if individuals are not registered for the meeting. If speakers/organizers work at primarily undergraduate institutions (PUIs) or minority-serving institutions (MSIs), or work for a non-research organization/institution, we may make exceptions on a case-by-case basis to provide complimentary one-day meeting registration.

Organizers may incur optional expenses. The ASCB will not pay for these expenses:

Food or beverage. This must be ordered through Aramark at the Convention Center. No outside Food or Beverage can be served. You will be billed directly.
Audiovisual equipment in addition to what is listed above. This must be ordered in advance through the ASCB by contacting Alison Harris, Director of Meetings, at aharris@ascb.org. You may be billed for additional equipment.
Speaker expenses. Anyone attending a session must be a paid registrant of the meeting. (Note: If speakers/organizers work at primarily undergraduate institutions (PUIs) or minority-serving institutions (MSIs), or work for a non-research organization/institution, we may make exceptions on a case-by-case basis to provide complimentary one-day meeting registration.)

Fundraising

Contact SPARGO, Inc., Exhibit, Sponsorship and Advertising Sales and Management, to discuss fundraising opportunities.

Miscellaneous

You and your accepted speakers must agree to the following terms and conditions:

not to defame anyone
not to slander/libel anyone
not to use copyright/trademark materials without permission
not to speak on anything other than what was agreed to